CCTV Privacy Notice
1. Introduction
ITIQ Limited operates closed-circuit television (CCTV) surveillance at its premises for security, crime prevention and the protection of people, property and business assets.
This notice explains how we collect, use, retain and protect personal information obtained through our CCTV systems.
2. Data Controller
The data controller responsible for CCTV surveillance is:
ITIQ Limited
First Floor, Unit 8 Ridgeway Office Park
Bedford Road
Petersfield, Hampshire
GU32 3QF
Website: www.itiqgroup.co.uk
For enquiries relating to CCTV or data protection, please contact us using the contact details published on our website.
3. Purpose of CCTV Surveillance
CCTV is operated for the following purposes:
- Preventing and detecting crime, theft, vandalism and unauthorised access.
- Protecting employees, visitors, contractors and other individuals on the premises.
- Protecting buildings, equipment and other business assets.
- Investigating security incidents and supporting appropriate legal or insurance processes.
- Providing relevant evidence to law enforcement authorities where necessary and lawful.
CCTV is installed primarily for security purposes and is not intended for routine monitoring of employee or contractor performance.
4. Information Collected
Our surveillance systems may collect:
- Video images of individuals entering, leaving or moving within monitored areas.
- Dates, times and other information associated with recordings.
- Audio recordings in areas where audio recording functionality is enabled.
CCTV operates in designated areas of the premises, including entrances, exits and areas where surveillance is considered necessary for security purposes.
CCTV is not intentionally used to monitor areas where individuals have a heightened expectation of privacy.
5. Lawful Basis
The lawful basis for processing CCTV information is our legitimate interests under Article 6(1)(f) of the UK General Data Protection Regulation (UK GDPR).
These interests include protecting our premises, employees, visitors, contractors and business assets, preventing and investigating crime, and maintaining a secure working environment.
We assess the necessity and proportionality of surveillance in relation to these purposes and the rights and freedoms of individuals.
6. Access to Recordings
Access to CCTV recordings is restricted to authorised individuals with a legitimate business or security requirement.
Recordings are not routinely disclosed to third parties.
Where necessary and lawful, relevant recordings may be shared with:
- Police or other law enforcement authorities.
- Insurers, legal advisers or other parties involved in investigating or resolving an incident.
- Regulatory authorities where disclosure is legally required.
- Authorised service providers acting under appropriate contractual and confidentiality obligations.
7. Retention of Recordings
CCTV recordings are retained for a defined, limited period appropriate to their security purpose, after which they are automatically overwritten or securely deleted.
Where recordings relate to a security incident, investigation, insurance claim or legal proceedings, relevant material may be retained for longer where necessary and lawful.
Recordings are not retained indefinitely as a matter of routine.
8. Information Security
ITIQ Limited implements appropriate technical and organisational safeguards to protect CCTV recordings against unauthorised access, disclosure, alteration or loss.
Access is controlled and limited to authorised individuals.
For security reasons, detailed information about the infrastructure, configuration and storage arrangements used by our surveillance systems is not publicly disclosed.
9. Your Data Protection Rights
Individuals whose personal information is captured by CCTV may have rights under UK data protection law, including the right to:
- Request access to personal information held about them.
- Request correction or erasure of personal information where applicable.
- Object to processing based on legitimate interests.
- Request restriction of processing in certain circumstances.
These rights are subject to applicable legal requirements and exemptions, including the rights and privacy of other individuals.
Requests can be submitted using the contact details provided on our website.
10. Complaints
If you have concerns about the way CCTV information is processed, please contact ITIQ Limited in the first instance.
You also have the right to raise a complaint with the Information Commissioner’s Office (ICO).
Website: www.ico.org.uk
11. Changes to This Notice
We may update this notice periodically to reflect changes in our surveillance arrangements, operational requirements or applicable data protection legislation.
The latest version will be published on this website.
